Tuesday, September 7, 2010

The Beginning of an Era

Hello, Blog Followers! This is KellyAnn Griffiths, the Library Director at MMI.

I have hijacked the Archivist Blog to give you some news. Mr. Barkley will be leaving us at the end of the month to pursue a wonderful opportunity at another Archives. Please join me in wishing him the best -- he has done some amazing things for the Archives at MMI and he will be missed.

We are working on this end to fill Mr. Barkley's position. I am, therefore, announcing the beginning of an era instead of focusing on the end of Mr. Barkley's time here. Please pass the following along to interested parties:

General Statement

The Archivist at Marion Military Institute is responsible for the organization and maintenance of the Marion Military Institute Archives. S/he is responsible for determining the value of the collection as it relates to Marion Military Institute and for providing access to historically significant documents.

The archivist is employed by the MMI Foundation Board of Trustees. The Foundation is responsible for archival, digitization, cataloging and the preservation of materials. The Foundation will not be required to reimburse Marion Military Institute for office space, routine office supplies or telephone expenses.

The Archivist reports to and will be reviewed annually by the Director of Baer Memorial Library.

Duties and Responsibilities
  • Arrange and describe collections in the Archives.
  • Research and implement proper cataloging software for the Archives.
  • Explore and implement digitization and preservation options.
  • Implement/direct appraisal, data, box listings, and collection control information for materials received.
  • Develop/maintain content in inventories, finding aids and Web pages.
  • Perform preservation duties.
  • Conducts reference interviews with researchers and provide access to archival materials.
  • Retrieve archival records and manuscript materials for users.
  • Duplicate unrestricted materials at public request, i.e. photocopying, photo-duplication, digitizing, etc. in accordance with policies.
  • Provide instructional services both within and outside the Archives (including the classroom) to archival users and others including students, faculty, staff, community members, and outside researchers.
  • Develop, follow, implement, and consistently apply policies and procedures.
  • Work to increase public knowledge of materials in Archives through public programming and development of exhibits and web content.
  • Prepare exhibits for Archives and Library and provide public relations materials and photographs for exhibits and historical information for publication.
  • Assist in identifying appropriate grant sources for archival projects. Manage archive-related grant workflow including budget oversight and report preparation.
  • Monitor, control, and manage budget needs/funds assigned to position, and work with Foundation to request funding as necessary to ensure effective development of the collection and records.
  • Provide business and clerical functions for the Archives.
  • Performs related work as apparent or assigned.
  • Knowledge of effective management and decision-making skills.
  • Knowledge of archival procedures and protocol.
  • Ability to assess problems and seek practical solutions.
  • Ability to prioritize.
  • Ability to work effectively with others, both as a leader and as a team member, as well as on her/his own.
  • Ability to communicate clearly, both verbally and in writing, and to use electronic means (MS Office Suite, e-mail, blogs, etc.) to do so.
  • Willingness to participate in continuing education activities (conferences, workshops, journals) to stay abreast of trends within the profession and technological developments.
  • Master of Library Service, Archiving, or Museum Studies from an accredited institution or two (2) years experience in archive operation and management (preferred).
  • Experience with new and emerging technologies.
  • Willingness to explore technical options for organization, digitization and preservation.
  • The Archives is to be open two (2) days per week, eight (8) hours per day during the regularly scheduled hours of Baer Memorial Library through the school year. Over the summer, the Archives will be open one (1) day per week, eight (8) hours per day. The Archives will not be open over the winter holidays or spring break.
  • The archivist will be expected to attend special events, including but not limited to Alumni Weekend, Parents’ Weekend, Graduation & Commissioning, and the Military Hall of Honor Induction.
  • Compensation for this part-time position is $14.00 per hour.
To Apply

Application packets consist of:
All items need to be sent to:

Human Resources
Marion Military Institute
1101 Washington St.
Marion, AL 36756

Or e-mailed to:


Feel free to contact me (kgriffiths@marionmilitary.edu) with any questions.

Partial applications will not be accepted and application deadline is 12 September 2010.

This information is also available via the MMI web site at http://www.marionmilitary.edu/about-mmi/mmiemployment.da.